IFTA Fuel Tax & Mileage Log | Google Sheets Template for Owner-Operators & Small Fleets

Stop scrambling at the end of every quarter. The IFTA Fuel Tax & Mileage Log is a ready-to-use Google Sheets template that keeps your miles and fuel organized by state and province, then builds your quarterly summary automatically.

What's Included

• Mileage Log: Record each jurisdiction you drive through with odometer in and out. Miles calculate automatically.
• Fuel Log: Track every fuel purchase by state or province, gallons, price, and receipt number.
• Quarterly Summary: Choose your quarter and see total miles, total gallons, fleet MPG, taxable gallons, tax-paid gallons, and net tax due or credit for each jurisdiction.
• All 58 IFTA jurisdictions (48 U.S. states and 10 Canadian provinces), with dropdowns to keep entries consistent.
• Start Here guide with a simple color key: cream cells for your entries, grey cells calculate for you.

Perfect For

• Owner-operators and small fleets filing IFTA
• Drivers who want clean, organized records for each quarter
• Dispatchers and office admins supporting carriers

How You Receive It

After purchase, you'll get a PDF with a link to make your own copy in Google Sheets. It works with a free Google account, and you can download it as an Excel file if you prefer.

Please Note

Tax rates are not pre-filled because they change every quarter. Enter the current rates from the official IFTA tax rate matrix. This log helps you organize your records; it does not file your IFTA return. Some jurisdictions apply surcharges or special rules, so always confirm your figures with your official return or a tax professional.

Digital product. No physical item will be shipped.